Administrative Assistant

Energy Coordinating Agency |

Full Job Description

Energy Coordinating Agency
106 West Clearfield Street, Philadelphia, PA 19133


Job Summary:

The Administrative Assistant performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the program.
Supervisory Responsibilities:

  • None.


  • Makes appointments and referrals.
  • Answers phone calls and emails.
  • Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files.
  • Receives, records, and distributes packages and mail.
  • Compiles budget data and maintains financial records as requested.
  • Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
  • Performs other related duties as assigned.

Required Skills/Abilities:

  • Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
  • Ability to proofread.
  • Proficient in Microsoft Office Suite or similar software.
  • Basic understanding of office equipment.
  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.
  • Ability to work independently and identify and solve problems.
  • Ability to organize and prioritize work.

Education and Experience:

  • High school graduate.
  • 1 year of clerical work experience.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift 15 pounds

Job Type: Full-time

Pay: $10.80 – $27.44 per hour


  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan


  • 8 hour shift

COVID-19 considerations:
Employees are required to wear masks and vaxxed

Ability to commute/relocate:

  • Philadelphia, PA 19133: Reliably commute or planning to relocate before starting work (Required)


  • Customer service: 1 year (Preferred)

Work Location: One location

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