Energy Coordinating Agency
106 West Clearfield Street, Philadelphia, PA 19133

215-609-1000 www.ecasavesenergy.org

JOB DESCRIPTION
Job Summary:

The Administrative Assistant performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the program.
Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Makes appointments and referrals.
• Answers phone calls and emails.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files.
• Receives, records, and distributes packages and mail.
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Education and Experience:

• High school graduate.
• 1 year of clerical work experience.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds

Job Type: Full-time

Pay: $10.80 – $27.44 per hour

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

COVID-19 considerations:
Employees are required to wear masks and vaxxed

Ability to commute/relocate:

• Philadelphia, PA 19133: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location