• Remote
• Posted 1 month ago
• Applications have closed

Brief Job Summary
ProtoGen, Inc. is seeking a highly organized and tech-savvy Remote Operations Coordinator to support our wholly remote company in maintaining smooth operations, facilitating communication, and ensuring efficiency across our virtual workspace.

About ProtoGen, Inc.
Founded in 2016, ProtoGen, Inc. is a dynamic energy consulting and project development firm headquartered in southeastern Pennsylvania. We serve diverse US markets with a passion for solving our clients’ business, resilience, and sustainability challenges.

Our Focus
We specialize in renewable and distributed energy systems, with particular expertise in microgrids. Our comprehensive services span the entire energy project lifecycle:

• Project origination
• Feasibility studies
• Design and engineering
• RFP process management
• Project management
• Operations and maintenance

Workforce Development
Beyond project development, ProtoGen is committed to building the workforce needed for the energy transition. Our initiatives include:

• Program development and administration
• Curriculum design and development
• Train-the-trainer programs
• Provision of lab equipment
• Learning Management System (LMS) development

Our current contracts emphasize energy storage, microgrids, and electric vehicle infrastructure, with a strong focus on electrical worker safety. We have an ambitious five-year roadmap to expand our services across the energy transition sector, catering to both technical and non-technical audiences.

Our Culture
At ProtoGen, we foster an open and highly collaborative environment. We value:

• Personal accountability
• Pride in our work
• Innovative thinking
• Creative problem solving
• Continuous learning

As we grow, we’re seeking team members who share our passion for sustainable energy and can thrive in our dynamic, remote-first work environment.

Detailed Job Description
Key Responsibilities

• Manage digital communication channels and virtual meeting schedules
• Manage customer deliverables, meeting scheduling, and action item follow-up
• Take and maintain meeting minutes for virtual internal and external meetings
• Coordinate team activities and projects using project management software
• Function as customer contact and interact with team members as necessary to satisfy customer requests and needs
• Maintain and organize digital filing systems and databases
• Assist with onboarding new remote team members
• Provide administrative support to executives and team leaders
• Manage virtual office supplies and software subscriptions
• Coordinate remote team-building activities and virtual events
• Assist with basic HR tasks such as time tracking and leave management
• Help troubleshoot basic technical issues for team members
• Create and maintain standard operating procedures for remote work

Additional Information

• This position is subject to a 90-day probationary period for new hires.

Qualifications and Requirements

• Proven experience in administrative or operational roles, preferably in a remote setting
• Excellent organizational and time management skills
• Strong proficiency in digital tools and platforms (e.g., Microsoft Office, Teams, G Suite, Slack, Zoom, project management software)
• Outstanding written and verbal communication skills
• Ability to work independently and proactively in a virtual environment
• Problem-solving mindset with attention to detail

Benefits and Perks

• Fully remote work environment
• Flexible work hours
• Competitive salary range: $55,000 – $85,000 per year, based on experience
• 100% company-paid personal health insurance including health, dental, and vision
• IRA plan with company match
• Unlimited paid time off policy and company holidays
• $5000/year Professional development budget
• Computer and office equipment provided

Note: Benefits are available after successful completion of the 90-day probationary period.

How to Apply
To apply for this position, please send your resume and a cover letter explaining why you’re the ideal candidate for this role to Contact@ProtoGenEnergy.com. Please include “Remote Operations Coordinator Application – [Your Name]” in the subject line. ProtoGen, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.