• Philadelphia, PA
• Posted 4 hours ago

Position Summary:
The Administrative Coordinator will work as part of the Operations team to support day-to-day functions of the organization. At PEA, our Operations team provides cross-cutting and essential functions that enable our organization to run efficiently and smoothly, remain compliant with city and state regulations, and support our staff.

The Administrative Coordinator will be the front-line for operational services to PEA staff. They will manage incoming requests to the Operations team, provide support to team members on complex tasks and projects, and manage PEA’s office space.

This role offers growth potential for early-career candidates and is equally well-suited to an experienced administrative professional who enjoys this scope of work.

Title: Administrative Coordinator
Reports to: VP Operations, Matt Stern
Number of direct reports: 0
Location: Hybrid remote and in-person at 30 S 15th St, Suite 801, Philadelphia, PA 19102
Open Date: 8/24/2026
Close Date: Applications will be accepted on a rolling basis, until position is filled
Exempt/Non-Exempt Status: Exempt (Full-Time)

Philadelphia Energy Authority 

Philadelphia Energy Authority (PEA) is an independent municipal authority advancing projects and programs that deliver on the City of Philadelphia’s most urgent priorities—lower bills, stronger infrastructure, safer neighborhoods, and quality jobs. Since 2016, PEA has supported over $1.3 billion in investment, creating more than 10,000 jobs in Philadelphia and driving $2.4 billion in economic benefits across Pennsylvania.

Key Success Factors:
The ideal candidate will be passionate about supporting colleagues in a dynamic, collaborative and fast-paced work environment. They will be committed to high-quality work and excited by a diverse and changing set of responsibilities. They will be eager to learn new things, comfortable with ambiguity and not afraid to ask questions.

Success in the role requires strong organizational skills and the ability to manage multiple tasks. The Administrative Coordinator will bring strong communication skills and the ability to stay organized while managing competing priorities. A commitment to Philadelphia and a passion for energy, sustainability, and/or equitable economic development are essential.

Role Responsibilities:

• General administrative and operations responsibilities including managing and routing phone calls, emails, physical mail, and staff support requests appropriately.
• Manage initial IT support requests and coordinate with PEA’s external IT support vendor, escalating to PEA’s Operations Manager as necessary.
• Work with PEA’s Operations Manager to process contracts for electronic signatures and file signed documents appropriately.
• Request and manage vendor information.
• Schedule and coordinate meetings and events; prepare event materials for PEA board meetings, press events and other public events.
• Ensure PEA’s office is a productive work environment by managing office supplies, equipment and building maintenance requests.
• Maintain a filing and record retention system (digital and hard copy files).
• Attend internal meetings, take accurate meeting notes, ensure all action items are captured and tracked to completion.
• Send general office communications and reminders and track responses as necessary.
• Update PEA website content as necessary.
• Provide assistance to staff, managers, and senior-level officers as needed.
• Support other admin and operational functions as needed.

Minimum Qualifications:

• College degree or equivalent work experience
• At least 1 year of related work experience
• Highly organized with strong administrative skills
• Excellent written and verbal communication skills
• Strong interpersonal skills
• Comfortable in a fast-paced work environment with multiple priorities, objectives and deadlines 
• Strong proficiency in Google Workspace, MS Office, including Excel and Word, and video conference and communications platforms such as Zoom
• Philadelphia residency (or willingness to become a resident within 6 months of date of hire) required

Preferred Qualifications:

• Experience providing staff support at varying levels of an organization from peers to executives
• Familiarity with or an inclination to troubleshoot IT hardware and software issues
• Administrative experience with contractual or financial tasks

Salary & Benefits: $55,000 to $60,000 commensurate with experience, plus excellent benefits package including a generous healthcare package, retirement and fringe benefits, paid time off and government holidays.

To apply: Please send a resume and a brief cover letter explaining why you are the best fit for this position to jobs@philaenergy.org. The subject line must include “[FirstName LastName] Administrative Coordinator.” Incomplete applications will not be considered. Inquiries or clarifications are preferred to be submitted via email. 

The Philadelphia Energy Authority is an Equal Opportunity Employer and does not tolerate discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status.