PEA & PGCC Request for Proposals: Inspection Services for Solar Installation, Battery Storage Installation, Home Repair, and Energy Efficiency

The Philadelphia Green Capital Corp. (PGCC) and Philadelphia Energy Authority (PEA) (The Program Team) have issued this Request for Proposals (RFP) to solicit proposals from service providers, or Quality Assurance Assessment (QAA) firms (Contractors), that offer a combination of solar photovoltaic (PV) and battery storage QAA inspection services, as well as repair coordination services to ensure any issues found in the inspection are corrected. Additionally, this RFP is to solicit proposals from service providers that offer home repair and energy efficiency inspection services.

To solicit responses from firms able to complete one or a combination of services, there are two scope options in this RFP. In the first option, Contractors will inspect installations completed as a part of solar programs managed by the Program Team. In the second option, Contractors will conduct general, whole-home and/or energy efficiency inspections for Built to Last, the City of Philadelphia’s Whole Home Repairs program. Contractors may choose to apply to either or both scopes.

The Program Team is seeking qualified Contractors to deliver cost-competitive inspections for the following types of projects:

1. Scope Option 1: Solar

a. Residential solar quality assurance inspections for systems installed on single-family residences or multi-family residential structures of no more than four units, including roof and ground-mounted systems.
b. Commercial solar quality assurance inspections for systems installed on any other property that does not fall into the description of “residential”, including roof and ground-mounted systems – this includes multifamily properties with more than four units, commercial buildings, and mixed-use residential and commercial buildings.
c. Battery storage quality assurance inspections in conjunction with either residential or commercial solar systems addressed above.
d. Quality assurance inspections of solar-enabling repairs. Solar-enabling repair (Enabling Upgrades) includes roof repair and electrical service upgrades that enable residential solar and battery installations.
e. Installer Repair Management

2. Scope Option 2: Home Inspections

a. Energy Audits and Energy Efficiency Quality Control Inspections (QCI) for weatherization and energy efficiency upgrades.
b. General Whole Home Inspections for repair of and improvements to building structure, major systems, health and safety.

Scope 1 Projects will primarily be located in Philadelphia County and, contingent upon funding availability, may expand to Bucks, Chester, Delaware, and Montgomery Counties (“Southeast PA”). Scope 2 projects will be located exclusively in Philadelphia County.

The Program Team expects to select Contractors with this RFP for an initial contract term from Q2 2025 through December 2026, with the option to renew the Contract in one-year increments up to 3 times, with the final renewal terminating December 2029 (if all renewal options are exercised). The Program Team may expand the scope of work under the Contract to incorporate any future solar installation programs that they operate during the term (including extensions, as applicable) and/or may elect to provide multiple contracts under this RFP to the selected bidder(s) to cover additional programs and/or funding source(s) separately. Selected Contractor(s) will enter into a Contract for Services with PEA or PGCC relating to the scope or scopes for which they are selected. See Appendix B: PEA/PGCC Contract for Services.

Anticipated Timeline:

Milestone	Date
RFP released	April 17, 2025
Deadline to submit RFP questions	May 5, 2025
Responses to RFP questions released	May 9, 2025, at 5pm EST
Deadline to submit Proposals	May 19, 2025
Contractor interviews (estimated)	May 27-June 6, 2025
Contractor selections announced (estimated)	June 30, 2025

Questions: All questions regarding PEA and PGCC programs, this RFP, and Appendix A: Inspection Services for Solar Installation, Battery Storage Installation, Home Repair, and Energy Efficiency Contractor Response Form must be submitted using this form. Any issues can be emailed to solarize@philaenergy.org.

Responses to questions received before 5pm on Monday, May 5, 2025 will be posted on the RFP pages on the PEA website (https://philaenergy.org/public-bids/) and PGCC website (https://phillygreencapital.org/public-bids/). Contractors responding to this RFP are urged to check the websites for the responses to the questions. All responses will be issued by 5pm on Friday, May 9, 2025. Oral responses by any PEA/PGCC employee or agent of PEA/PGCC are not binding and shall not in any way be considered as a commitment by PEA/PGCC.

Proposal Deadline: Responses to this RFP must be submitted via this form. Contractors will be asked to upload the completed Appendix A: Inspection Services for Solar Installation, Battery Storage Installation, Home Repair, and Energy Efficiency Contractor Response Form and all Exhibits (as separate documents). Responses must be received no later than 5pm on Monday, May 19, 2025. Responses received after the deadline will not be considered.

All RFP Documents are available below: