PEA and the City of Philadelphia – Request for Proposals (RFP) for LED Streetlighting, Controls and Networking

The Philadelphia Energy Authority (“PEA”) and the City of Philadelphia (the “City” and with PEA the “Procurement Team”) intends to commence an energy efficiency project (“Project”) for the conversion of streetlighting from High Pressure Sodium (“HPS”) luminaires to Light Emitting Diode (“LED”) luminaires throughout Philadelphia’s city boundaries that is controllable through remote monitoring on a secure network which may include other network capabilities. The Procurement Team expects to select in this procurement a pre-qualified Energy Services Company (“ESCO”) to perform under an energy performance contract (“EPC”) between PEA and selected proposer under the Pennsylvania Guaranteed Energy Savings Act (“GESA”) in substantially the form attached to this RFP as Attachment B.  The City, in turn, will enter into an agreement with PEA under which it will generally perform the obligations of PEA.  The Procurement Team will also consider alternative proposals for “street lighting as a service” or a similar form of public-private partnership that meets all legal procurement requirements, but Proposers must provide a proposal based on the GESA contract.

The Procurement Team is requesting proposals for the Project that will comprehensively reduce energy costs and meet the other goals outlined in this document. The ESCO proposals must guarantee savings that exceed the cost of the project including financing costs. The ESCO must also implement an Economic Opportunity Plan (“EOP”) as specified in Attachment C in its selection and use of diverse subcontractors and hiring of workers that ensure the employment of an appropriately diverse workforce.

This Request for Proposals (“RFP”) is the next step in the Procurement Team’s process of obtaining proposals from qualified ESCOs. Only those Proposers who have been deemed most qualified through the associated RFQ process by the Procurement Team are invited to participate in this Request for Proposals process, as listed below. The Procurement Team will only consider proposals from ESCOs that are submitted pursuant to this RFP.

Qualified bidders: (added 3/25/21)

  • AECOM
  • Ameresco
  • Johnson Controls, Inc.
  • The Efficiency Network

Proposals must be received no later than 5:00 P.M. on May 14, 2021Proposals should be delivered electronically, emailed to LEDstreetlighting@phila.gov and be no larger than 10MB to ensure delivery.

Activity Date & Time
Issuance of RFP March 22, 2021
Pre-bid meeting April 1, 2021, 3:00PM EST
Deadline for Receipt of Written Questions April 9, 2021, 5:00PM EST
Pre-Proposal Vendor Information Session April 15, 2021
Deadline for Receipt of Proposals May 14, 2021, 5:00PM EST
Proposer Interview – Location TBA Week of June 7, 2021
Final Selection of Proposer June 25, 2021
Target Council Approval October 2021
Target Contract Execution October 2021

Registration for the April 1st pre-bid meeting: (added 3/30/21) https://us02web.zoom.us/webinar/register/WN_ES_MlnREQWOwcFgrPmLLSQ

View the links below for the complete RFP.

 

Learn more about the previous Request for Qualifications: (added 3/25/21)

PEA, and the City of Philadelphia – Request for Qualification (RFQ) for LED Streetlighting, Controls and Networking

View all bids