• Philadelphia, PA
• Posted 2 months ago

The Philadelphia Energy Authority (PEA), an independent municipal authority, is working to build a robust, equitable clean energy economy in Philadelphia. Chartered by City Council and the Mayor in 2010, PEA is a quasi-governmental entity based in City Hall. In 2016, in partnership with City Council President Darrell Clarke, PEA launched the Philadelphia Energy Campaign, a $1 billion, 10-year investment in energy efficiency and clean energy projects to create 10,000 jobs. Through 2023, PEA has helped launch over $904MM in projects and created over 7,648 jobs. We focus on municipal assets, schools, low- and moderate-income housing, small businesses, and commercial and industrial projects and programs. We view energy as a high-impact tool for reducing poverty, improving education, strengthening communities, and leveraging public investment.

Title: Compliance Specialist

Reports to: Director of Finance 

Number of direct reports: 0-1

Location: 1400 JFK Blvd (City Hall), Room 566, Philadelphia, PA 19107, hybrid work model with some remote and some in-person work.

Open Date: May 16, 2024

Close Date: Applications will be accepted on a rolling basis until the position is filled.

Exempt/Non-Exempt Status: Exempt (Full-Time)

Job Description:

The Compliance Specialist will be responsible for monitoring and ensuring adherence to regulations and reporting requirements related to Federal, State and other grants. This position will be responsible for working with government agencies and private sector entities on oversight of grant-funded projects. The primary focus of this role will be evaluating and preparing detailed reports of project status and compliance to ensure proper oversight of monies awarded through various grant programs.

Job Responsibilities:

• Develop and implement compliance processes and procedures for grant management in accordance with grantor guidelines and requirements.
• Conduct regular reviews and audits of grant activities to ensure compliance with grantor regulations.
• Provide guidance and training to grant subrecipients on compliance requirements and best practices.
• Monitor grant expenditures and activities to verify alignment and compliance with executed contracts and agreements.
• Collaborate with internal and external stakeholders to address compliance issues and mitigate risks.
• Prepare and submit accurate and timely reports to donors on grant compliance and performance. 
• Assist in the development of grant agreements, policies, and procedures to enhance compliance and accountability.
• Review contracts and identify all governing legislation and regulations.
• Design ongoing compliance training programs for employees.
• Liaise with other departmental heads to ensure that all operations are in line with the organization’s policies.
• Advise management on business operations relating to compliance, risks and any other policy development.
• Support audit and financial compliance processes across all grants.
• Engage with relevant technology platforms to facilitate communication, collaboration, and project management.

Minimum Qualifications:

• Bachelor’s degree in a relevant field (including, but not limited to, Compliance, Public Policy, Public Administration, or Finance)
• Three (3) years experience in grant compliance, risk assessment, or monitoring, preferably in a government or non-profit environment.
• Strong analytical skills to assess and address compliance and risk issues effectively and to ensure accurate compliance monitoring and reporting.
• Familiarity with grant management software and tools is a plus. 
• Commitment to upholding ethical standards and promoting transparency in grant administration.
• Strong proficiency with project management tools and software, excellent organizational and leadership skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Strong written and verbal communication and interpersonal skills to foster effective relationships with internal teams, partners, stakeholders, and the broader community.
• Must be able to work independently and demonstrate initiative.
• Use language reflective of a commitment to diversity, demonstrating cultural competence.
• Philadelphia residency within 6 months of the date of hire required.

Salary & Benefits: 

Benefits include but are not limited to a generous healthcare package, retirement and fringe benefits, and significant paid time off. Salary budgeted for this position is $75,000 -$85,000 commensurate with experience.

How to apply: 

Please send a resume and a brief cover letter explaining why you’d be a good fit for the position to jobs@philaenergy.org. The subject line must include “[FirstName LastName] Compliance Specialist.” Incomplete applications will not be considered. Please send any inquiries or questions via email. 

The Philadelphia Energy Authority is an Equal Opportunity Employer and does not tolerate discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status.