• Philadelphia, PA
• Posted 1 year ago
• Applications have closed

Job Summary The primary responsibility of the Director of Facilities and Sustainability is to achieve and maintain excellence with respect to all aspects of facilities management for Project HOME’s portfolio of residential and commercial facilities. The Director is expected to lead, organize, improve, and standardize the quality of services and products through the development and implementation of a facilities management system. The Director supervises the Maintenance Manager (who supervises the maintenance team) and provides support to the Maintenance Manager and team in the development and implementation of an operations and maintenance plan. The Director also serves in a consulting role as a part of the team managing capital improvement process and as part of team providing technical input into the design and construction process for real estate development and preservation projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide leadership in preparing, owning and managing the organization’s facilities management system. In accordance with requirements of the facilities management system, manage processes for: tracking, conducting, and reporting on physical and mechanical inspections of all physical assets; tracking and ensuring compliance of properties with all city, state and federal inspection and licensing requirements related to facilities; timely completing inspection reports and descriptions of findings; and ensuring timely response to any findings and recommending actions to be taken.

• Provide leadership in ensuring all properties reflect Project HOME’s vision for safe, high quality living and working environments in accordance with standards set forth in the facilities management system, including ensuring process is in place for responding to building emergencies and overseeing work in connection with insurance related repair projects.

• Supervise and support the Operations & Maintenance Manager and participate with the maintenance team in the development of an operations and maintenance plan. Provide broad technical assistance and organize on-going trainings for maintenance team regarding all aspects of facilities management system and the operations and maintenance plan, including but not limited to building systems and operating and maintenance procedures.

• Manage selection and contracting process and manage contracts with outside facilities related service providers and vendors, including Aramark and other contractual services, to ensure safe and high quality facilities and work environments that meet the organization’s standards

. • Ensure that all appropriate regulations are followed by vendors and maintenance staff including but not limited to: injury and illness prevention, and hazard communications programs.

• Develop and implement clear specifications for all procured products taking into account goal of promoting sustainability; organize the purchase of commonly used products; and establish inventory and contracting auditing protocols and controls for all purchases.

• Develop and implement system for tracking and analyzing utility costs and other programs related to energy efficiency and enhancing sustainability of operations.

• Serve in consulting role as a part of the team managing capital improvement process and as part of team providing technical input into the design and construction process for real estate development and preservation projects. Assist with close out support for real estate development and preservation projects.

• Maintain effective filing system to track all work related issues/expenses and act as liaison between contractors, field staff, management personnel to facilitate effective communication between all parties to achieve resolution of any problems and ensure desired results.

• Manage facilities department budget and project budgets and budget tracking and reporting

Project HOME offers a competitive compensation package which includes health, prescription, dental, and vision coverage at minimum cost to the employee, company funded life and disability Insurances, paid parental leave, spending accounts, and 401K retirement plan with a 50% matching contribution. Additionally, we offer generous PTO accruals which includes paid sabbatical leave. 

Minimum Qualifications

• Minimum of eight (8) years of affordable housing facilities and/or closely related facilities management experience.

• Experience in leading facilities and maintenance teams, facilities related projects, contracts, and budgets.

• Ability to read and understand drawing specifications and building codes/regulations.

• Working knowledge of mechanical and HVAC systems, and a thorough understanding of building sciences, including but not limited to moisture remediation and energy efficiency.

• Working knowledge of maintenance organization systems, to include inventory control, preventative maintenance adherence, work order records / tracking systems.

• Technically proficient in the use of diagnostic equipment. • Strong computer skills and organizational skills and attention to detail.

• Excellent verbal and written communication skills.

PHYSICAL REQUIREMENTS

• Ability to travel and drive to multiple sites and perform inspections and site visits to projects in process.

• Project HOME provides equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, state, or local laws. Project HOME prohibits discrimination and harassment of any type.

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